The basis for the commencement of construction activities is an order issued by the contractor to the construction manager. The order includes the following data:
- construction number and name,
- construction commencement and completion dates,
- financial limits broken down into quarters,
- wage fund limit,
- billing system.
An important document, which records all the work performed, there is a construction log. She guides him. site manager or an employee designated by him. Managers of cooperating groups from other industries also keep records of the course of works in the journal. Supervision inspectors who control work in various departments also have the right to make entries in the logbook.
The construction logbook is kept in duplicate (original and copy); one is for the principal, the second for the contractor. The construction logbook should always be on the construction site and be available to persons conducting and supervising the construction site. The complete construction logbook is an important document presented by the supervision inspector of the facility final acceptance commission.
The following comments and data on the construction management are entered in the construction logbook:
- the date of introducing the contractor to the construction site and the date of delivery of the design and cost estimate documentation,
- comments and reservations of the site manager regarding the execution of the planned works,
- comments from the supervision inspector,
- registration of correspondence relating to the success of construction,
- data on designated measurement points and lines, benchmarks, etc.,
- dates of commencement and completion of individual works,
- records of deviations from the design or non-conformance of performance, with an appropriate justification for changes,
- descriptions of difficulties and obstacles and their causes,
- records of the notification of the completed works to partial and total recipients as well as of the disappearing or covered works,
- records of the supervision inspector on the removal of defects and shortcomings,
- orders for execution and additional works not provided for in the project together with their justification,
- employment data, work of equipment and transport, supply of materials and; the course of works,
- comments and instructions regarding the construction, entered by the supervision inspector, the author of the project and the superior authority.
The contractor is obliged to follow the instructions entered in the construction log. The refusal of enforcement should be justified and entered in the journal.
The other party is obliged to respond to each entry in the log of the nature of a request within the period agreed between the parties.
A book plays a similar role to a construction log (card file) the bill of quantities. The book includes calculations of the number of works performed. Keeping the book is the responsibility of the site manager and industry works managers, who should keep separate books. Entries in the book of measurement should be kept on an ongoing basis for each object separately. All entries in the book of measurement should be dated and signed by the site manager and the supervision inspector.
Measurement files consisting of loose cards may be kept parallel to the book of the quantity survey, records are kept as the works progress. These cards are kept for one billing element. After completion of the works, general calculations and data are entered into the book of measurement.
Other important documents on the construction site include internal orders, work orders, earning cards, attendance list, payroll, work reports, documents and warehouse file, different protocols, reports, correspondence journal, etc..
Different schedules are carried out on each construction site, depending on its size. In the construction of green areas, the processing schedules are the most important, wage bill and costs. The method of graphic and computational development may be different. The purpose of the schedules is to enable the management and crew to control the construction progress and its compliance with the adopted plan. Well-developed schedules have a great impact on the proper organization of the entire construction site, which may shorten the work time, reduction of labor intensity and costs.